Mеждународна организация по миграция

Vacancy notice – Integration Assistant

Position Title: Integration Assistant
Duty Station: IOM Sofia, Bulgaria
Classification:  General Service Staff, Grade 5
Type of Appointment: 1 year fixed-term contract 
Estimated Start Date: As soon as possible
Closing Date: October 3rd, 2019

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

In Bulgaria, IOM is focusing on responding to the current migration situation in the country, in support of the Bulgarian Government and in cooperation with all other agencies involved. 

Context: Under the direct and overall supervision of the Head of Office (HoO) in Sofia, Bulgaria, the successful candidate will be accountable and responsible for the planning, implementation and reporting of the activities in the field of integration implemented by IOM and more precisely the migrant information centers in Sofia and Burgas, also she/he will facilitate the communication and networking with public authorities, NGOs, migrant communities and other relevant stakeholders in respect to migrant integration in Bulgaria.

Core Functions / Responsibilities:

  1. Assist the HoO in the management of activities of IOM migrant information centers in Sofia and Burgas

  2. Coordinate project activities with the Finance and Administrative Unit to ensure that administrative, financial, and logistics matters are carried out appropriately, timely and efficiently

  3. Facilitate the cooperation with national stakeholders, organize work meetings with migrant and refugee communities, local authorities and public institutions, engaged in the process of integration of migrants in Bulgaria

  4. Draft public information materials (i.e. leaflets and posters, etc.) on the work of the information centers to be publicised by IOM Bulgaria in social media/networks and on IOM Bulgaria website in Bulgarian and English

  5. Propose activities and develop ideas for integration events to be organized by the migrant information centers to improve social orientation and cultural adaptation; coordinate the logistical aspects of the events and actively participate in the successful completion of these events

  6. Support the work of short term experts and consultants in the provision of individual counselling facilitating migrant’s access to institutions, as well as to the public and private services, incl. professional orientation and vocational training aiming at facilitation of employment and maintain a record-book on the consultations provided

  7. Conduct on-site information sessions for migrants, including in the Reception centres of the State Agency for Refugees

  8. Maintain of website/forum for exchange of information on migrant integration

  9. Prepare monthly reports on the implementation of activities by the migrant information centers

  10. Support the preparation of the final technical report on the activities of the migrant information centers

  11. Represent IOM at events, meetings and conferences, in coordination with the HoO in the field of migrant integration in Bulgaria

  12. Undertake other duties as assigned.

Required Qualifications and Experience

Education 

  • Bachelor’s degree in Political or Social Sciences, Migration Studies, or related field from an accredited academic institution with at least three years of relevant professional experience; 

  • Demonstrated proficiency with Microsoft Office applications.

Experience

  • Knowledge of Migration issues would be a distinct advantage;

  • Previous work experience with EU donors would be a distinct advantage 

  • Previous work experience in international organizations and companies would be an advantage

Languages

Fluency in English and Bulgarian is required. 

Required Competencies

Inclusion and respect for diversity

Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

  • Challenges prejudice, biases and intolerance in the workplace

Integrity and transparency

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

  • Delivers on commitments; manages the organization’s resources reliably and sustainably.

  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

  • Seeks to raise professional standards in self and others through daily work and activities.

  • Adapts quickly to change and is decisive and versatile in face of uncertainty.

  • Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Teamwork

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.

  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

  • Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results

Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

  • Produces quality results and provides quality services to clients.

  • Meets goals and timelines for delivery of products or services.

  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

  • Shows understanding of own role and responsibilities in relation to expected results.

Managing and sharing knowledge

Continuously seeks to learn, share knowledge and innovate.

  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.

  • Contributes to the identification of improvements to work processes and assists in implementing them.

Accountability

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

  • Accepts personal responsibility for quality and timeliness of work.

  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

  • Operates in compliance with organizational regulations and rules.

  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

  • Presents information using language and sequence of ideas that is easy for recipients to understand.

  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

  • Listens carefully and genuinely to the views and positions of others; acts on received information.

Other

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation

2. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

How to apply:

Interested candidates are invited to submit their applications (Cover Letter and CV in European Format) in English, to iomsofia@iom.int email address, quoting the vacancy notice by 3rd October, 2019 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.

Posting period:

From 20.09.2019 to 03.10.2019