International Organization for Migration

Vacancy Notice

Position Title: Project Assistant (capacity building)
Duty Station: Sofia, Bulgaria
Classification: General Service Staff, Grade 5
Type of Appointment: 1 year fixed-term contract
Estimated Start Date: As soon as possible

Closing Date: 11.12.2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
Under the overall supervision of the IOM Bulgaria’s Head of Mission and the direct supervision of the IOM’s Bulgaria Protection and Project Development Officer, the successful candidate will be accountable and responsible for the planning, implementation and reporting of IOM capacity building activities and maintaining partnerships with key actors in the field of migration management in Bulgaria including academia, public authorities, NGOs, migrant’s communities and other relevant stakeholders.

Core Functions / Responsibilities:

  1. Coordinate IOM Bulgaria capacity building programme including trainings for representatives of national institutions and NGOs on various topics, including protection and human rights, gender-based violence, working with children, working with vulnerable groups, intercultural competence, psychosocial support, site management support, and others. 

  2. Organize the agenda and manages the logistics of capacity building events organized by IOM Bulgaria including trainings, workshops, meetings, field visits, and others. 

  3. Facilitate the cooperation and organizes working meetings with public authorities, academia, NGOs, migrant’s communities, and other stakeholders in the field of migration management in Bulgaria. 

  4. Prepare regular reports on the implementation of IOM capacity building activities and development of partnerships with key actors in Bulgaria.

  5. Propose activities and prepares recommendations on developing further IOM Bulgaria capacity building portfolio.

  6. Participate in trainings, seminars and meetings, and liaises with partner organizations, as required.

  7. Prepare ppt presentations, working materials, analyses and other documents to be used in working meetings, trainings and other capacity building events.

  8. Undertake any other duties as assigned.

Required Qualifications and Experience

Education

  • Bachelor’s degree in Political or Social Sciences, Migration Studies, or related field from an accredited academic institution with at least three years of relevant professional experience; 

  • Or, high school degree with at least five years of relevant working experience;

  • Demonstrated proficiency with Microsoft Office applications;

Experience

  • Knowledge of Migration issues would be a distinct advantage;

  • Previous work experience with EU donors would be a distinct advantage; 

  • Previous work experience in international organizations and companies would be an advantage.

Languages

Fluency in English and Bulgarian is required. 

Required Competencies

Inclusion and respect for diversity

Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

  • Challenges prejudice, biases and intolerance in the workplace

Integrity and transparency

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

  • Delivers on commitments; manages the organization’s resources reliably and sustainably.

  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

  • Seeks to raise professional standards in self and others through daily work and activities.

  • Adapts quickly to change and is decisive and versatile in face of uncertainty.

  • Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Teamwork

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.

  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

  • Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results

Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

  • Produces quality results and provides quality services to clients.

  • Meets goals and timelines for delivery of products or services.

  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

  • Shows understanding of own role and responsibilities in relation to expected results.

Managing and sharing knowledge

Continuously seeks to learn, share knowledge and innovate.

  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.

  • Contributes to the identification of improvements to work processes and assists in implementing them.

Accountability

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

  • Accepts personal responsibility for quality and timeliness of work.

  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

  • Operates in compliance with organizational regulations and rules.

  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

  • Presents information using language and sequence of ideas that is easy for recipients to understand.

  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

  • Listens carefully and genuinely to the views and positions of others; acts on received information.

Other:

  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

  1. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. 

How to apply:
Interested candidates are invited to submit their applications (Cover Letter and CV in European Format) in English, to iomsofia@iom.int email address, quoting the vacancy notice by 28th November, 2019 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.

Posting period:
From 14th November 2019 to 11th December 2019